Private Aviation Profile

A note on privacy: This file saves directly to your device — nothing is sent to a server. Tail numbers, account numbers, and crew contacts are sensitive. Upload only to an AI Project you control.

Section 1

Who This Is For

Principal's name

Your name (EA filling this out)

Home airport(s) (where they typically depart from)

Section 2

Aviation Setup

How do they fly private? (select all that apply)

Owned / Leased Aircraft

Tail number

Aircraft type

Based at

Passenger capacity

Captain / lead pilot

First officer / co-pilot

Flight coordinator / ops contact

Aircraft management company (if applicable)

Hangar / maintenance notes

Fractional Ownership

Provider

Aircraft category / share

Account number

Hours remaining (or how to check)

Account manager / owner services contact

How to book

Peak day restrictions or blackout notes

Jet Card

Provider

Card type / hours

Account / card number

Hours balance (or how to check)

Primary rep / booking contact

Lead time and booking process

Card expiration / renewal notes

On-Demand Charter

Preferred broker or operator

Booking contact

Preferred aircraft category

How far in advance do they typically book?

Section 3

How to Book a Flight

Step-by-step booking process (what a new EA needs to know)

What info do you need to book? (check all that apply)

Manifest / passenger info requirements

Minimum notice required

Who approves the flight? (besides the principal)

Section 4

FBO Preferences

FBOs (Fixed Base Operators) are the private terminals where passengers arrive and depart. Regulars have preferences — add the ones that matter.

General FBO notes

Section 5

Catering & On-Board Preferences

Always on the plane (standing order — every flight)

Dietary restrictions for the principal

Who orders catering?

Catering vendor / ordering contact (if EA orders)

Catering cutoff time

Alcohol on board?

Alcohol preferences (if applicable)

Special catering requests or notes

Section 6

Who Travels & How

Regular passengers (beyond the principal)

Do pets fly?

Pet travel notes

Typical party size

Luggage norms

Section 7

Ground Transport

Who arranges ground transport?

Home-base car service (for departure and return)

Vehicle preference at destination

City-specific car services

Transport timing notes

Section 8

International Travel

Do they fly internationally on private?

Who handles customs and overflight permits?

Customs handling preferences

Countries visited regularly (any entry/visa notes)

Passport and document notes for passengers

International lead time

Section 9

Anything Else

Things that have gone wrong before (so they don't happen again)

What the principal cares most about on a flight

Anything else a new EA absolutely needs to know

Profile saved!

Your aviation profile just downloaded. This file contains sensitive information — store and share it carefully.

💡 What to do next:

1. Upload this file to your AI — works with Claude, ChatGPT, Grok, Gemini, or Copilot.
2. Save it in your AI's Projects or custom instructions once — it remembers permanently.
3. Now ask anything — "what's the booking process for a same-day domestic flight?" "what does catering always include?" "who do I call at TEB?" It already knows.

Also upload: the AI Instructions file — tells your AI how to use these profiles, recommend hotels near the actual meeting location, and what sources to check.

⬇ AI Instructions

← Back to GetCarrieAI

Skip the download — paste directly into Claude Projects.

To save it permanently: Go to claude.ai → Projects → New Project → click Add instructions → paste there. Every future conversation already knows you.

⚠️ Pasting into a regular chat only lasts that one conversation — it won't stick across sessions.

Private Aviation Profile ✈️

Profile saved!